Every bill, receipt and task, stamped and done.
Plainstamp is one shared board for your office. Your team sends things in, the right person approves them, and everything lands where it belongs, with a record of who did what.
- Due
- Oct 30
- Category
- Supplies
- Invoice
- invoice-20417.pdf
From a crumpled receipt to the books in three steps.
No more chasing signatures over email or guessing who paid what.
Send it in
Snap a receipt or drop an invoice. Plainstamp reads the vendor, amount and dates and fills in the form. Tasks take one line.
Pick who approves
Choose the person who signs off. It lands in their own approvals inbox, with the invoice attached and nothing to dig for.
Stamp it, done
Approved items move to the right board: tasks, transactions or bills to pay. Tick them off and they move to Completed, on record.
The tasks board and the bill-pay folder, finally in one place.
Reads invoices and receipts for you
Upload a photo or PDF and the vendor, invoice number, amount, invoice date and due date fill themselves in. You check them and save. New vendors are added to your vendor list automatically.
Everyone gets an inbox
Each approver sees only what's waiting for them. Employees follow their own requests until they're stamped.
Bills to pay, by due date
Overdue, due this week, later. Record a payment with the check number and it logs the transaction too. Monthly bills recreate themselves.
No more missing receipts
Any expense without a receipt is flagged until someone attaches one. Your accountant will notice the difference.
A record of every step
Who sent it, who approved it, who paid it, and when. Nothing changes hands without leaving a trail.
Admins and employees
Employees add work and request approvals. Admins approve, pay and edit money records. Viewers can only look.
Every file in one drawer
Receipts, invoices, W-9s and photos, searchable in one place and linked back to the entry they belong to.
Export for your accountant
Download transactions and paid bills as a spreadsheet whenever bookkeeping time comes around.
Small teams where one person signs the checks.
One tool instead of three that don't talk to each other.
| Plainstamp | Project boards | Bill-pay software | Email + spreadsheet | |
|---|---|---|---|---|
| Tasks and money in one place | Yes | Tasks only | Bills only | Scattered |
| Choose who approves each item | Yes | With setup | Yes | Reply-all |
| Reads invoices automatically | Included | No | Often extra | No |
| Record of who approved what | Every step | Partial | Yes | Buried in email |
| Pricing for an 8-person office | $29 flat | About $96, per seat | About $147, per user | Free, until it isn't |
A third of the price. One flat fee for the whole office.
Plainstamp costs a third of what you'd pay monday.com alone, and a small fraction of a task board plus bill-pay software. No per-seat math.
Starter
For trying it out or a very small office.
- Up to 3 people
- All boards, tasks and approvals
- Bills paid in parts, vendor statements
- 20 invoice reads a month
- 1 GB of files
Small
For a small office with a few people sending things in.
- Up to 6 people
- 100 invoice reads a month
- QuickBooks or Xero sync
- Approval rules and spending limits
- Projects and reminder rules
- Check printing and pay runs
- Email-in invoices and 1099s
- 5 GB of files
Team
For a busy office where everyone sends things in.
- Up to 20 people
- 300 invoice reads a month
- Everything in Small
- Bank feed with receipt matching
- Two-step approvals and vendor portal
- Purchase orders
- Custom fields and spreadsheet export
- 25 GB of files
Business
For organizations with departments or several approvers.
- Unlimited people
- 1,500 invoice reads a month
- Everything in Team
- Departments with their own managers
- Approval chains of up to 8 people
- 100 GB of files
- Priority support
Early-access members keep their launch price for life. Prices in USD.
Good to know.
Does Plainstamp replace my accounting software?
No. Plainstamp handles the work before the books: collecting receipts, getting approvals and tracking what's been paid. Export it to your accountant or your accounting software when it's time to reconcile.
Can employees see all the money?
Employees see the boards and can send in transactions and bills for approval. Only admins can approve, record payments or edit money records directly.
How does invoice reading work?
Upload a photo or PDF of an invoice or receipt. Plainstamp pulls out the vendor, invoice number, amount and dates and fills in the form. You review the fields before saving, so nothing gets entered without a person checking it.
Does Plainstamp pay my bills?
Not directly. You pay the way you do today, by check, ACH or card, and record the payment in Plainstamp with the check or confirmation number and the receipt.
Where is my data kept?
On secure, encrypted servers, with daily backups. Your files and records belong to you and can be exported at any time.
When can I start?
Right away. Sign up free at the top of this page, or ask for a walkthrough and we'll set it up with you on a 15-minute call.
Want to see it with your own bills?
In 15 minutes we'll set up your people, your vendors and your approval rules, snap one of your real receipts, and approve it from a phone. You keep the workspace either way.
- Set up for you on the call, not a slideshow
- Free for up to 3 people, cancel any month
- Your accountant always gets a free seat
Get your office stamped and sorted.
Free for up to 3 people. Upgrade any time, cancel any time.